Memo of the Board meeting, 22.3.2010

University premises
Starting at 17:40 -> 19:50

Action points from previous meeting: Anne creates a separate AP register.

1. Membership drive
1.1 Where to advertise/How to get new members:
- Tytti has sent a list of companies to Mladen and Noora
- AP everyone sends ideas to Mladen which companies to contact
- AP Mladen makes a list of companies and e-mail addresses
- AP Noora to write up the ad email to send to companies
- AP Mary informs Noora and Mladen

1.2 Co-marketing with Doctrina, AP Anne to ask Riitta about possibilities & potential contacts in companies.

1.3 Sponsors and giving prizes for people who get new members
Society registration instructions in web pages should contain a field for the sponsor name ("who recommended me"). AP Mary to get the field added. AP Anne to think of prizes for sponsors.

1.4 Visibility towards tech comm students
Give a talk to students abt STVY: Fall term is best timing. AP Mary to set up with Tytti.

1.5 Member benefits
=> not much on the website! Has to be remembered that the more people we have, the better we can serve our community.

Mary compiles a list based on memo of previous meeting and input from Board members / Tytti. Suggestions:
- workshops and conferences
-- hear about latest trends
-- make contacts and network
-- new tools and skills
-- learn about different aspects
- Access to members only area in website: job ads, library etc
- Participate in discussions: our website doesnt yet work as well as previous mailing list
- International cooperation, and knowledge of directives in EU

1.6 Ainaisjäsen hinta
- Principle suggested: 8 * yearly fee (200,- would be the fee based on 2010 member price)
- Can only be decided in fall meeting.

2. Meet more often
- At least write down and follow up AP:s better.
- Next meeting by phone: 22.4. 1700 hrs, Anne provides bridge
- Deadline for action points!

3. Training needs
- Find out if companies are willing to bring in tech comm trainers from abroad, could co-arrange an STVY thing at the same time.
- AP Mary creates questionnaire and perhaps Tytti sends the mail to ask?

4. International cooperation
- Tekom resigned from TCEurope
- New members, active new representants
- TCeurope conference in April
- We are thinking of organizing colloquim in Finland in 2012 (probably Helsinki as location?).

5. Cooperation in Finland
• Mail from Hanna Gorshelnik at Käännösalan asiantuntijat about
cooperation with them and Specia
- Talk about coop over lunch, AP Mary. 16.4.

6. Local events
6.1 Tampere: Current research in tech comms
-- Possible dates: 28.4., 3.5., 10.5.
-- Tytti checks with Vaasa, Oulu and Jyväskylä
-- Spring meeting in connection with that, but presentations first, meeting after (coffee and salty baked goods served)
-- university location

6.2 Helsinki: Vendor presentations?
-- AP Terhi talks with Hanna & Maria if smt could be pulled off.
-- How to get people to participate: Terhi has some contacts in Helsinki, Anne too

6.3 Summer party
-- Laura and Hanna to arrange, they promised :)

6.4 Informal local events: have a beer or two or just talk about what you do at work.

7. Question about advertising in our pages: AP Anne to define specifics (Talk to web page vendor)

8. Fall seminar '10
- Päänakittaja: AP Mary to send email on who'll be the nakittaja
- w. 42 is the autumn break (university premises available)
- Theme ideas: Embedded user assistance and Rich media